2019 Parade & Festival Registration
Rules and Regulations

Inspired by the vision and values of Stonewall, Pride Portland! seeks to foster an environment of inclusivity, accessibility, and solidarity, and to create opportunities for the LGBTQ+ community in the greater Portland, Maine area to gather in community. Pride Portland! respects everyone’s right to express themselves as they choose.

All participants agree to the following rules and regulations and will ensure their staff, contracts, volunteers, and others associated with your business or organization will adhere to all rules and regulations of the 2019 Pride Portland! Parade and Festival.

Entry Requirements

  1. All participating businesses and organizations must submit a completed registration. Contact information for the organization and individual submitting the registration must be complete or it may delay the entry process.

  2. The corresponding fee(s) are due within two weeks of registration form submission. If an alternate fee schedule needs to be arranged, organizations must contact treasurer@prideportland.org within the two weeks of registration form submission to set up arrangements.

  3. A $25 late fee will be applied for registration payments received after two weeks of registration form submission without alternate arrangements.

  4. Registration fees will not be refunded except for extenuating circumstances, decided on a case-by-case basis by the 2019 Pride Portland! Steering Committee.

  5. Fees are quoted per unit. Companies, organizations or individuals may sponsor entries with multiple units, but a separate fee will be assessed for each unit. Units not covered by fees paid will not be allowed to conduct merchant activities and may jeopardize participation by the entry.

  6. Payment must be received by Friday June 7th, unless arrangements (including a $25 late fee) have been made with our treasurer at treasurer@prideportland.org.

Rain Out Policy

  1. The 2019 Pride Portland! Steering Committee reserve the right to cancel the 2019 Pride Portland! Parade and/or Festival due to weather or a weather prediction.  If the 2019 Pride Portland! Parade and/or Festival are cancelled due to weather, an announcement will be made on Friday, June 14th.

  2. Registration fees will not be refunded due to weather cancellation.

Conduct

  1. 2019 Pride Portland! Steering Committee requires all merchants and participants should show respect for all genders, ages, races, cultures, faiths, and sexual orientations. Please refrain from actions that would demean any segment of our community.  Failure to comply will result in ejection from the 2019 Pride Portland Festival without a refund.

  2. All participants at the 2019 Pride Portland Festival are to conduct themselves in a manner as to promote Pride in the LGBTQ+ community. No merchant or participant may use profanity, obscene gestures, or other improper conduct toward another merchant, participant or spectator at the 2019 Pride Portland Festival.

  3. Sexual paraphernalia, genital or phallic representations, real or simulated sexual acts are prohibited. Items for sale by the vendors will not be censored but your discretion is appreciated.

  4. Finally as we are here to celebrate the diversity of our community, we encourage social interaction among participants. Pride Portland! wants the 2019 Pride Portland Festival to be a fun and educational experience for everyone. As we are creating this event together, we expect all participants to treat each other with respect and good manners. Inappropriate behavior of any kind will not be tolerated. In the event of behavior deemed disrespectful or inappropriate, a 2019 Pride Portland Festival Committee member, volunteer and Pride Portland! Steering Committee member will determine appropriate action.

  5. The 2019 Pride Portland! Steering Committee and its duly authorized representatives have the right to remove any company, organization, or individual that refuses to abide by the provisions.

  6. There is no smoking of any kind allowed in the City of Portland Parks.

Dress Code

  1. 2019 Pride Portland! encourages all vendors and participants to appear in appropriate and suitable costumes that celebrate Pride. Unity is always the object of the Pride Festival and no entry, presentation, or display that is demeaning to any sector of the community will be allowed or tolerated.

  2. Costumes and other apparel worn at the Festival must comply with any Obscenity Statutes of the State of Maine and/or any public decency ordinances of the City of Portland.

  3. 2019 Pride Portland does not regulate or censor dress or behavior. However, the City of Portland does.

  4. The 2019 Pride Portland Festival Committee or the Pride Portland! Steering Committee may make a decision as to the propriety of attire worn at the Pride festival.

Personal Safety

  1. All persons participating in the 2019 Pride Portland Festival are to be cautious of weather related hazards, such as heat exhaustion and heat stroke. Please be aware of the hazards associated with participating in the Festival. Pride Portland! does not assume responsibility for the health and well being of any participants.

  2. All vendors with open flames or displays with motorized, illuminated, or electronic components should have a (type ABC) fire extinguisher and vendors that do not have one by the start of the Festival may not be allowed to participate in the Festival.


Parade Specific Rules & Regulations

  1. Check-in for the parade will begin at 11am at Monument Square and the parade will begin promptly at 1pm.

  2. We ask that you arrive beginning at 11am, no later than 12:15pm. Roll call will begin promptly at 12:30pm.

  3. Throwing items is not permitted. It is not permitted by the city and we support protecting those with mobility issues. If you have items to distribute please hand them to spectators.

  4. All vehicles and trailers are required to be registered and insured. Drivers are required to possess a valid driver’s license.

  5. Proceed so as not to impede the orderly flow of the Parade. Groups shall not move too quickly or stop unless instructed to. Any vehicle, float, or motorcycle that experiences any mechanical difficulty must pull to the side of the road to allow others to proceed.

  6. Enter and exit the Parade route as instructed by the Parade staff and the Portland Police Department.

  7. "Day-Of Fee:" Pride Portland! reserves the right to charge you a fee on the day of the Parade if your contingent is different from what you have specified in this application (different number/type of vehicle etc...). This fee is established based on the fee schedule at the date of your first payment.


Festival Specific Rules & Regulations

Vendor Rules

  1. Festival vendors must submit a completed registration with the appropriate fee(s).  

  2. Festival set up begins at 10:00 A.M. All vendors must check in by 12:30 P.M.

  3. The Festival will begin around 2 P.M., Saturday June 15th, 2019 as Parade participants arrive and the Main Stage acts begin.

  4. As it is impossible to anticipate every situation that may arise, any conduct that violates statute of the State of Maine or the City of Portland will not be tolerated. Any company, organization or individual violating these statues will not be allowed to participate in the Pride Festival.

  5. Vendors are responsible for the set-up and breakdown of their own area in a timely and orderly manner.

  6. Vendors must cooperate with each other and respect the integrity of Deering Oaks Park while transporting in and removing their wares and equipment.

  7. Vendor's location will be at the discretion of 2019 Pride Portland! Festival Committee Co- Chairs.

  8. Vendors will be assigned location and areas by specific layout and design of the Pride Festival. 2019 Pride Portland! Festival Committee reserves the right to relocate a merchant based on conflict of goods and/or misrepresentation on the registration.

  9. All vendors are responsible for clean up of any trash or refuse in the immediate vicinity or their merchant location or associated with their merchant activities. Any vendor not in compliance may be subject to additional clean-up costs or fees.

  10. All merchants must have a Street Goods Vendor License for the City of Portland in order to sell goods. A one-day Street Goods Vendor Permit may be applied for through Pride Portland! via the registration form. The cost is included in merchant vendor registration.

  11. Any food merchant selling perishable goods (including but not limited to eggs, meats, mayonnaise, etc.) must provide an insurance certificate naming 2019 Pride Portland! as additional insured for the day of the Festival.

Festival Grounds

  1. All vendors are expected to respect the nature and beauty of Deering Oaks Park.

  2. No vehicle may leave the pavement within the park for any reason without the explicit permission from the Pride Portland! Steering Committee or the 2019 Pride Portland! Festival Co-Chair. Written and/or verbal permission must be obtained each time it is necessary to leave the pavement within the park.

  3. All vendors must be conscious of the fact the Farmers’ market will be in operation the morning of the Festival and courtesy and respect will be expected.

  4. Vendors may not attach anything to trees, light posts, fences, or any other structures (natural or man made) within the boundaries of Deering Oaks Park

  5. Vehicle parking areas will be assigned and strictly enforced with no exceptions.

  6. No stakes or any other device or item may pierce the ground within the park in any way.

  7. Pride Portland! is able to use Deering Oaks Park for the Pride Portland! Festival with the blessing of “The Friends Of Deering Oaks”. Any damage to the Park could jeopardize usage of the Park for future events. Therefore any action that could damage the Park, or offend the sensibilities of “The Friends Of Deering Oaks”, will result in the immediate removal of any vendor and could affect the vendor’s future participation in any Pride Portland! events.


Item Distribution During The Festival

  1. Pride Portland! and the 2019 Pride Portland! Festival Committee reserves the right to deny distribution or sale of any item at their discretion. If any vendor is discovered distributing items and/or materials not approved by Pride Portland! or the 2019 Pride Portland! Festival, they may be removed or charged additional clean-up costs and potentially barred from future events.

  2. Items or materials distributed must have some intrinsic value, providing enticement to be kept, rather than thrown away or tossed to the ground.


Licensing and Insurances

Merchants are responsible for obtaining all necessary insurances as required for vending and food services, in the state of Maine. One-day licensing permits are required by the City of Portland and will be issued the morning of the Festival. These permits are mandatory regardless of permits you may hold and Pride Portland! is required to have them issued for any type of vending. Your registration fee includes the cost of this one day permit. Proof of insurance(s) may be required of any merchant in regards to their vending. Pride Portland! reserves the right to require a merchant to list Pride Portland! as secondary insured for an amount no less than $1 million dollars. Failure to obtain, and have in possession, any necessary licenses, permits, or proof of insurance(s) will result in the immediate removal of any merchant and could affect the merchant’s participation in future Pride Portland! events.


Alcohol, Illegal Substances, Medication

  1. The consumption of alcohol or illegal use of controlled substances will not be permitted before or during the 2019 Pride Portland! Parade, Festival, nor at any merchant area, assembly, or disbanding site. Alcohol may only be consumed in the Beer Garden section of the 2019 Pride Portland! Festival. No outside alcohol may be brought into the Beer Garden.

  2. Those under any influence will not be allowed to participate in the 2019 Pride Portland! Festival and will be deemed a spectator by Pride Portland! and made responsible for their own actions until removed.

  3. Merchants and participants adversely affected or incoherent from medication will also be removed from the 2019 Pride Portland! Festival area.

  4. Any merchant or participant violating these rules will be withdrawn from the 2019 Pride Portland! Festival and will be asked to remove their entry from the area.


Rule Enforcement and Appeal

  1. The above rules and regulations are subject to the interpretation of the 2019 Pride Portland! Festival Committee and will be enforced by Pride Portland! Steering Committee and its agents.

  2. Appeal of any decision or interpretation of these rules may be made through the 2019 Pride Portland! Festival Committee who will evaluate the request and submit a recommendation to the 2019 Pride Portland! Festival Committee Co-Chairs.

  3. Only members of Pride Portland! Steering Committee are authorized to appeal, reinterpret or make exceptions to the above rules or defined procedures.

  4. The Pride Portland! Steering Committee has the right to remove any merchant, company, organization, or individual for non-compliance of these rules.

  5. Any merchant, company, organization, or individual removed for non-compliance of these rules shall forfeit any and all fees associated with Festival participation and may affect same day event participation.

  6. Pride Portland! retains the right to assess additional repair or clean-up costs to any participant causing damage, generating excessive litter, or abandoning refuse.

  7. Pride Portland! reserves the right to refuse any registration.


Changes to the Rules and Regulations

All Rules and Regulations are subject to change without notice. In this event, the most current Rules and Regulations will be posted via the Pride Portland! website.